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Wholesale · Distribution · B2B
Wholesale and distributor software for garment, apparel and FMCG businesses
By the er4u team · Last updated
Short answer: er4u is billing and inventory software for wholesalers and distributors of garments, apparel, FMCG and other goods. It bills each buyer at their own rate, turns bulk orders into delivery challans and invoices, creates e-way bills and e-invoices from the invoice, shows every party's outstanding with ageing and credit days, and lets field salesmen book orders on the Easy Order app. Plans start at ₹5,000 + GST for the first year offline; wholesalers who need e-way bills usually choose Enterprise at ₹12,000 + GST offline or ₹15,400 + GST online.
Order to payment
How does a wholesale order move through er4u?
Wholesale billing is a chain, not a single bill. Each step should build on the last, so nothing is typed twice:
- Order: a field salesman books it on the Easy Order app, or your office enters a sales order (Enterprise) or an estimate (every plan).
- Dispatch: the order becomes a delivery challan, with garment size and colour breakups carried through.
- Invoice: the challan becomes a GST invoice at the buyer's party-wise rate.
- Compliance: the e-way bill and, if your turnover requires it, the e-invoice are generated from that invoice (Enterprise plans).
- Collection: the bill joins the party's outstanding, with ageing against the credit period you set.
Features
Which features does wholesale and distribution software need?
Use this list to compare any software you shortlist. The last column shows where each feature sits in er4u's plans.
| Need | Why it matters for a wholesaler | In er4u |
|---|---|---|
| Party-wise rates | Every buyer has a negotiated rate, and a wrong rate costs margin or the customer. | Every plan; applied automatically when you bill that party |
| Estimates and challans | Goods often move before the final bill is made. | Every plan |
| Sales orders | Bulk orders are dispatched in parts over days. | Enterprise and above, online and offline |
| B2B and B2C billing | Many wholesalers also run a retail counter. | Both on every plan, from one stock |
| E-way bills and e-invoices | Most consignments cross ₹50,000, and B2B e-invoicing starts at ₹5 crore turnover. | Generated from the invoice or challan on Enterprise plans: 625 on Enterprise, Enterprise Off, Pro and Max; 1,250 on Plus; up to 2,500 on Enterprise Multi |
| Outstanding and ageing | Cash flow lives in receivables. | Party-wise outstanding with ageing and a credit period per party on every plan; SMS due reminders on Premium and above |
| Credit control | Staff shouldn't extend more credit than you allow. | Daily and per-bill credit limits |
| Field salesmen | Orders are booked at the buyer's shop. | Easy Order Android app on online Enterprise plans and above; GPS tracking add-on (₹5,000 + GST a year); salesman commission on Premium and above, targets on Enterprise and above |
| Schemes | Trade schemes move volume. | Automatic schemes and discounts on Premium and above |
| Purchase and godown | Stock sits in godowns and arrives in bulk. | Purchase orders on Enterprise and above; warehouse roles; an extra warehouse is ₹1,000 + GST a year; AI bill upload fills purchase entries (₹1,000 + GST per 1,000 bills) |
| Several firms or GSTINs | Many distributors run more than one firm. | Enterprise Pro offline for 5 firms; extra firms on offline plans from ₹2,000 + GST a year |
| Delivery with your own riders | Local deliveries and doorstep collection. | Easy Delivery App (₹10,000 + GST, one-time): split and partial deliveries, OTP confirmation, cash, UPI, card or cheque collected at the door |
| Dealers ordering online | Dealers want to reorder without calling. | B2B website on Enterprise Max, website and Android app on Enterprise Plus |
| Accounts and Tally | Your CA may still work in Tally. | Accounting and ledgers on every plan; Tally Integration add-on (₹5,000 + GST, one-time, Tally Prime) |
By trade
What do garment and FMCG wholesalers need differently?
Garment and apparel wholesale
Orders come in size runs and colours. er4u keeps the size and colour breakup from order to challan to invoice, prints barcode labels carrying the variant, and runs wholesale and your retail counter from one stock. See garment shop software for the full apparel feature set.
FMCG and grocery distribution
Stock moves by the box and sells by the piece, with schemes and expiry dates. er4u handles multi-unit items with automatic conversion, batch and expiry captured at purchase, and automatic schemes. Stock levels show on every plan, with low-stock alerts.
Other trades
Electronics, hardware, footwear, cosmetics and more use the same chain: party-wise rates, challans, e-way bills and outstanding. Your demo runs on your own product list.
GST
Which GST and e-way bill rules apply to wholesalers?
Software helps, but compliance stays with the business. Check these with your CA:
- E-way bills: generally needed when goods worth more than ₹50,000 move in one consignment, including transfers between your own godowns or branches under a delivery challan; some states set their own limit for movement within the state. For normal cargo, an e-way bill is valid for one day per 200 km.
- E-invoicing: once aggregate turnover crosses ₹5 crore in any financial year since 2017-18, every B2B invoice needs an IRN and QR code from the invoice registration portal. At ₹10 crore turnover or more, each invoice must be reported within 30 days of its date.
- Your buyers' input tax credit: buyers can claim credit only for invoices you report in GSTR-1, so file it on time and keep each buyer's GSTIN correct.
- GSTIN checks: verify each new buyer's GSTIN before the first invoice.
In er4u, supplier and customer GSTIN verification and GST return export (Excel, CSV and JSON) are on every plan, and e-way bills and e-invoices are generated from the invoice on Enterprise plans. GST rules change, so confirm current thresholds on the e-way bill portal or with your CA.
Plans
Which er4u plan suits a wholesaler or distributor?
Every plan includes party-wise rates, estimates and challans, B2B and B2C billing, outstanding with ageing, accounts and unlimited invoices, with unlimited training and support. Prices are for the first year, plus 18% GST, with a smaller renewal from the second year.
Small trader, local buyers
Startup Off: ₹5,000 offline (renews ₹1,500) or Startup: ₹7,000 online (renews ₹2,000). 3 users. No e-way bills on this plan.
Growing team with schemes
Premium Off: ₹9,000 or Premium: ₹11,200. 10 users, automatic schemes, salesman commission, SMS due reminders and Excel import of purchases and sales.
Distributor with e-way bills
Enterprise Off: ₹12,000 or Enterprise: ₹15,400. Unlimited users, e-way bills and e-invoices, sales and purchase orders, salesman targets. Online Enterprise adds the Easy Order app for field salesmen.
Several firms
Enterprise Pro: ₹21,000 offline runs 5 companies or firms on one system.
Godowns and branches
An extra warehouse is ₹1,000 a year. Extra outlets start at ₹3,000 offline or ₹4,900 online for the first year, with one-click outlet-to-outlet billing. Enterprise Multi: ₹40,100 offline covers 5 outlets, 5 firms and up to 2,500 e-way bills or e-invoices.
Dealers ordering online
Enterprise Max: ₹21,000 (website) or Enterprise Plus: ₹30,100 (website and app). A store for dealers only needs no add-on; selling to both dealers and consumers on the same store adds the B2B Platform at ₹15,000.
Worked example: a distributor with field salesmen on online Enterprise pays ₹15,400 in year one and ₹4,000 in each of years two and three: ₹23,400 + GST over three years for unlimited users, e-way bills and e-invoices, and the Easy Order app. GPS tracking of salesmen adds ₹5,000 + GST a year if you want it.
Demo checklist
What should you test in a wholesale software demo?
Bring your own buyers and products, and ask every vendor to do these live:
- Bill the same item to two buyers and check that each gets their own rate.
- Enter a bulk order, dispatch half of it on a challan, then invoice it.
- For garments, carry a size and colour run from order to invoice.
- Generate the e-way bill and e-invoice from that invoice without retyping.
- Book an order from a phone as a field salesman and see it arrive in the office.
- Show one party's outstanding with ageing, and send a due reminder.
- Transfer stock from the godown to a branch with a challan and e-way bill.
- Export the month's GST return data for your CA.
er4u runs free demos over Google Meet, TeamViewer or AnyDesk, and is used by 20,000+ retail, wholesale and manufacturing businesses.
FAQ
Frequently asked questions
What is the best software for a wholesale or distribution business?
The best wholesale software bills every buyer at their own rate, turns bulk orders into delivery challans and invoices without retyping, creates e-way bills and e-invoices from the invoice, shows each party's outstanding with ageing, and lets field salesmen book orders from the buyer's shop. er4u does this for garment, apparel, FMCG and other wholesalers and distributors; those who need e-way bills usually start on Enterprise at ₹12,000 + GST offline or ₹15,400 + GST online for the first year.
Can er4u give different rates to different buyers?
Yes. Party-wise rates are on every er4u plan. Each buyer's rate is applied automatically when you bill that party, so nobody has to look up a rate list.
Does er4u create e-way bills and e-invoices?
Yes, on Enterprise plans. They are generated from the invoice, or from the challan for stock transfers, instead of being retyped on the government portal: 625 included on Enterprise, Enterprise Off, Enterprise Pro and Enterprise Max, 1,250 on Enterprise Plus and up to 2,500 on Enterprise Multi.
Is there an app for field salesmen to take orders?
Yes. The Easy Order Android app, on online Enterprise plans and above, lets salesmen book orders at the buyer's shop, and each order lands directly on your billing screen. Live GPS tracking of salesmen is an add-on at ₹5,000 + GST a year.
Can I track each party's outstanding and ageing?
Yes. Every er4u plan shows each party's outstanding bills with ageing and a credit period per party, so you can see who is overdue and by how long. Premium plans and above can also send SMS due reminders.
Can er4u handle garment wholesale with sizes and colours?
Yes. Bulk garment orders keep their size and colour breakup from the order to the delivery challan to the invoice, buyers are billed at their party-wise rates, and wholesale and retail sales come out of one stock.
Can I run wholesale and a retail counter from the same stock?
Yes. B2B and B2C billing are both built into er4u, so a piece sent on a wholesale challan and a piece sold at your own counter come out of the same inventory.
Can my dealers order online from me?
Yes. With Enterprise Max (website) or Enterprise Plus (website and Android app), you can run a B2B store for your dealers. A store that sells only to dealers needs no extra add-on; the B2B Platform add-on (₹15,000 + GST for the first year) applies only when the same website or app sells to both dealers and consumers.
Does er4u work with Tally?
Yes. The Tally Integration add-on (₹5,000 + GST, one-time, for Tally Prime) syncs data from er4u to Tally at a click, so your accountant can keep working in Tally while billing runs on er4u.
Related: Garment shop software · B2B delivery with your own riders · Multi-user and branch control · GST billing software · Add-ons · Plans & pricing
See er4u run your wholesale orders
Bring a few of your buyers and products to a free live demo and watch an order go from booking to challan, invoice, e-way bill and outstanding. Plans from ₹5,000 + GST a year.
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